Born Digital. Built Agile. Measurable Outcomes.

Bringing Structure and Transparency to Procurement

Procurement operations in many organizations remain fragmented — with purchase requests on email, quotations on WhatsApp, and approvals scattered across Excel sheets.This leads to inefficiency, compliance risks, and limited visibility over spending.

TDWS Consulting Group’s Vendor Management & Procurement Automation System transforms your procurement lifecycle into a centralized, transparent, and accountable digital workflow — from indent creation to vendor payment.

The Challenge

Procurement teams face persistent issues:

Unstructured communication between departments and vendors

Delayed purchase approvals and manual tracking

No real-time visibility into order or payment status

Lack of vendor performance evaluation and historical data

Minimal compliance oversight and audit trail

These challenges make it difficult for organizations to enforce accountability, negotiate effectively, or optimize their procurement cycles.

Our Solution Approach

TDWS Consulting Group delivers custom-built procurement automation ecosystems that digitize and standardize the complete Procure-to-Pay (P2P) workflow.

Our system connects internal stakeholders and vendors in a single platform, ensuring every step — from requisition to payment — is auditable, time-bound, and transparent.

Core Solution Modules

  • User Management & Access Control
  • Role-based dashboards for Purchase, Accounts, Quality, and Management teams
  • Customizable access levels and workflow visibility

 

  • Digital Purchase Indent & Approval
  • Centralized requisition creation and submission
  • Automated multi-level approval workflows (Purchase → Director → Accounts)
  • Real-time notifications and link-based approvals for faster turnaround
  • Configurable SLAs and process tracking calendars
  • Vendor Portal & Quotation Management
  • Secure vendor onboarding with document management and compliance checks
  • Automated Request for Quotation (RFQ) distribution to pre-approved vendors
  • Online quotation submission and comparison in a unified dashboard

 

  • Purchase Order Lifecycle Management
  • Auto-generation of Purchase Orders from approved quotations
  • Automated vendor notifications and digital PO acceptance
  • Configurable templates for multiple procurement categories
  • Real-time tracking of PO status and delivery confirmations
  • Logistics, Gate Entry & Quality Check
  • Delivery scheduling and automated pre-arrival alerts
  • Digital Gate Entry module for goods inward management
  • Quality inspection and reporting with pre-set turnaround times

 

  • Goods Receipt, Accounts & Credit/Debit Note Management
  • Digital Goods Receipt confirmation linked to PO
  • Automated creation of debit or credit notes for discrepancies
  • Seamless coordination between procurement, quality, and accounts teams
  • Complete audit trail from order to financial reconciliation
  • Payment Scheduling & Vendor Settlement
  • Configurable payment cycles and multi-level approval workflows
  • Automated payment triggers based on receipt confirmations
  • Vendor portal updates for payment advice and schedule visibility

 

  • Reporting & Audit Trail
  • Procurement cycle time analytics and delay reports
  • Vendor performance dashboards (quality, timeliness, compliance)
  • Financial visibility for open POs, pending payments, and disputes
  • Immutable audit trail for every workflow action
  • Rate Comparison & Negotiation Workflow
  • Automated identification of lowest bidder (L1) with configurable parameters
  • Digital record of negotiation remarks and approvals

 

Technology Architecture

Component

Specification

Platform

Secure, web-based cloud system

Database

MySQL / PostgreSQL or equivalent RDBMS

Integration

RESTful APIs for ERP or Finance Systems

Communication

In-app, Email, and WhatsApp Business integration

Security

SSL encryption, RBAC, and full audit logging

Ideal For

Manufacturers and Process-Driven Enterprises

Multi-location Operations and Plants

Large Procurement & Supply Chain Teams

Organizations Seeking Digital Governance in Procurement

Why TDWS Consulting Group

  • Expertise in end-to-end procurement transformation
  • Proven track record in developing enterprise-grade custom systems
  • Modular, scalable architecture designed around your workflows
  • Focus on operational transparency, governance, and accountability

Business Impact

Component

Specification

Centralized Procurement

Unified platform for all requisitions, approvals, and vendor interactions

Transparency & Compliance

Full visibility and traceability across every step of procurement

Faster Turnaround

Automated approvals and vendor communication

Improved Vendor Relations

Real-time updates, transparency, and structured feedback

Reduced Manual Errors

Elimination of scattered spreadsheets and manual follow-ups

Partner With Us

Redefine procurement efficiency and vendor collaboration with an intelligent, fully digitized solution.TDWS Consulting Group helps organizations establish control, compliance, and visibility across every procurement process.

Connect with a Solutions Consultant

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